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Benefits of an all-in-one training management system

August 25, 2021

Many training organisations use a learning management system (LMS) that is separate from their student management system (SMS). These platforms support training organisations to provide blended and online learning, including online content creation. While integrating your SMS with these LMSs can work well, having a one system solution can work even better for your RTO.

A one system solution means the system is both an SMS and an LMS, providing the full range of features of both systems all in one. Here’s why this approach can be an amazing fresh start for your RTO. 

Better end user experience

Using one system that has everything you need for training management benefits everyone. Students, administrators and trainers are all able to work in one place. This means they won’t need to have multiple different applications open, or learn how to learn within user interfaces that can be very inconsistent with each other. 

Think of it this way: a one system solution is like a Ferrari. Spreading your learning operations across multiple systems is like adding on parts of other cars to the Ferrari. It seems like the multiple GPSs and two steering wheels have made it an advanced car at first, but when you try to drive it everyday it's much harder to use. A one system SMS/LMS solution allows you to stay on track with ease without any other bells and whistles – after all, it’s built to be the only core training system you need.

Simplified processes

Managing data across several platforms for reporting can be a big hassle for administrators. And, there’s also the challenge of maintaining relationships with different system providers. With multiple systems, things can get complicated quickly. A complicated process can cause slowness and unclear communication, which may lead students to feel they’re getting a disjointed learning experience. Trainers will likely also feel this misalignment, and may feel frustrated at the extra layer of unnecessary complexity added on. A one system approach reduces these barriers – with everything needed in one place. Student progression and engagement can be more easily viewed, analysed and reported on.


Multiple systems doesn’t necessarily mean more flexibility. If you choose the right system, it should have a wide variety of features that provide flexibility.

Let's take a look at the aXcelerate LMS. aXcelerate's new feature Learning Plans allows trainers to create beautiful lessons and assessment while controlling the flow of a student’s learning journey. After the trainer creates a Learning Plan, students can move through the learning in their Student Portal through self-driven learning and schedule-based progression. Trainers can also use lessons created as a Learning Plan in live classes. This could be through sharing the computer screen of the Learning Plan page via Zoom or on a projector, or individually viewing the Learning Plan on students’ own devices and working through content together. Trainers will have complete oversight of the class to ensure the learning experience is going smoothly for every student. 

Learning Plans in the aXcelerate training management system
Learning Plans in aXcelerate

The advantages are endless – and that’s just one feature. Check out more of our LMS features here, all seamlessly integrated with our SMS

Online assessment compliance

We all know compliance is one of the biggest (if not the biggest) headaches for RTOs. Reporting data from multiple systems doesn’t help this headache go away.

One example of an important compliance feature a one system SMS/LMS can provide is assessment mapping. Assessment mapping starts with creating online assessments in your LMS. Your SMS can then download qualification training components directly from training.gov.au, including units, elements, performance criteria, foundation skills, performance evidence, knowledge evidence and assessment conditions.

You can then map assessment questions and items to related training components, or vice versa, to create mapping relationships. You should be able to get direct visual feedback about mapping relationships, including the number of components mapped to each assessment criterion/question. Then, you can export this mapping data at both the Unit and Qualification levels. This is great for demonstrating the validity of your assessment tools, which is a requirement of ASQA. 

Assessment mapping in aXcelerate

Save money

It’s a no-brainer that paying for multiple systems is more expensive than paying for one. Why pay for an extra steering wheel, or online learning system, when you could just pay for one system that does the same thing (if not better)?

And with that final cheesy car metaphor, we’ll leave you to think about all the benefits a one system solution could give you. 

Want a fresh start for your training organisation with a true One System training management solution? 

aXcelerate is Australia’s number 1 cloud-based Student Management System and Learning Management System. Why pay for two systems when aXcelerate can be your all in one SMS AND LMS solution? 

From starting out as an RTO, to developing our software and continuing to grow through many changes in the VET sector over the past 32 years, we’ve helped almost 1000 training organisations thrive with aXcelerate’s One System SMS/LMS solution.

Learn how we can help your training organisation here, or chat with us to see how we can work with you to reach your training management goals here

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