A few weeks ago, NCVER made some updates to their AVETMISS Validation Software. Besides changing the interface for a few screens and fixing some bugs, they also announced plans to fix the never-ending ‘reset password’ loop that wouldn’t let users update their AVS login details.
Here’s a visual summary of all you need to know.
To stay compliant with the National VET Data Policy, users who submit their RTO’s data must input their name and position. Previously this field was auto-filled and unchangeable, but in September’s AVS update users can fill this information themselves.
They’re also making the visibility of submissions more accessible. At the end of each reporting period, the registration enquiries contact (as listed on TGA) will receive an emailed report of all submissions made during that period. If you have data submitter or organisation administrator roles, you can use the Submissions Report feature to view and export a list of submissions.
Before the September AVS update, only the latest instance would show on the collection page. Now you can see the full history of all validations and submissions, and to make up for having all records on screen AVS now allows you to filter on collections.
As part of the September release, NCVER has updated and released plans for several validations.
Field: Survey contact status, E 4732
File: NAT00080
Update: Contact status ‘M’ must now be consistent with the client’s age as of the end date of the collection year, not the date of validation.
Implementation: September release
Field: Training organisation name, E 4612
File: NAT00010
Update: RTOs can still only report one name in the NAT file, but a greater list of names can be used to check that their training name matches the name(s) listed on TGA.
Implementation: Late 2018 (date TBA)
Field: Field of Education (Subject), E 3720
File: NAT00060
Update: This will no longer trigger if the TGA module has a field of education. Modules found on TGA without this field will still need to be reported with one.
Implementation: Late 2018 (date TBA)
It’s great to see that AVETMISS validation is being constantly improved to make reporting easier for everyone. If you have any thoughts on improving the software, NCVER always welcomes feedback and ideas about AVS via this form.
For more help on AVETMISS reporting, see The Top 5 AVETMISS Errors and How to Solve Them.
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