Meet the Revised Standards for RTOs 2025 with
Disclaimer: This page highlights key areas where aXcelerate supports the Revised Standards for RTOs 2025. It is not an exhaustive list of all system capabilities or compliance use cases, but is intended to showcase some of the most impactful and commonly used features.
Standard 1
Training and Assessment
Turbo
Assessment Authoring
Easily build assessments that engage your learners
Assessment is the gatekeeper of quality. aXcelerate helps you create engaging and compliant assessments without the complexity. Author in a modern workspace that lets you:
Design interactive instructional materials that engage learners
Develop to align with business goals
Align to compliance requirements with ease
Store and retain assessment evidence
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Turbo
Assessment Library & Question Banks
Create once, reuse everywhere — aXcelerate’s Assessment Library and Question Banks streamline assessment authoring while ensuring compliance and integrity.
Save assessment items and marking scales, categorise them for easy reuse, and randomise questions to reduce cheating.
Using ‘banks’ or ‘pools’ of assessment material isn’t just beneficial for timesaving purposes. With question banks deployed in a randomised or ordered manner, they also ensure fair evaluations and reduce the risk of cheating – making assessments more credible.
🔗 Supports:
Save assessment items and marking scales, categorise them for easy reuse, and randomise questions to reduce cheating.
Using ‘banks’ or ‘pools’ of assessment material isn’t just beneficial for timesaving purposes. With question banks deployed in a randomised or ordered manner, they also ensure fair evaluations and reduce the risk of cheating – making assessments more credible.
🔗 Supports:
- Create and manage banks of mapped assessment questions
✅ Standard 1.3 – Questions are linked to unit elements and performance criteria, ensuring assessments are consistent with training product requirements.
✅ Standard 1.4 – Supports valid and sufficient assessment by enabling a diverse, targeted range of question types across knowledge evidence requirements. - Randomise questions and maintain consistency across cohorts and assessors
✅ Standard 1.4 – Helps maintain reliability and integrity of assessment by reducing bias and supporting consistent evidence collection. - Support ongoing improvement of assessment tools
✅ Standard 1.5 – Question performance can be reviewed during validation to identify gaps or required updates
Question Banks saves me hours and works intuitively. We have a lot of very similar Assessments. I can make a ‘master’ in the library, then Map it to a Unit, and make variations.
Mik O'Leary, Education Manager
Animal Industries Resource Centre
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Turbo
Learning Plans
Guide your learners through a clear path to competency
Control the flow of the learning journey. Learning Plans offer a clear and visual representation of progress, allowing learners to track where they are in their journey, celebrate milestones, and stay motivated to achieve their goals.
🔗 Supports:
🔗 Supports:
- Provide a structured induction within your Learning Plans that prepares learners for success
✅ Standard 1.1 – Ensures learners are ready to progress through a well-structured, appropriately paced course.
✅ Standard 1.4 – Helps students understand assessment tasks, conditions, and expectations. - Design structured and well-paced training experiences
✅ Standard 1.1 – Training is engaging, well-paced and enables students to attain skills and knowledge. - Align training and assessment logically and transparently
✅ Standard 1.3 – The assessment system is fit-for-purpose and consistent with the training product.
✅ Standard 1.4 – Assessment is fair, flexible, valid and reliable. - Provide a clear, auditable foundation for validation and continuous improvement
✅ Standard 1.5 – Assessment and training practices are regularly validated.
✅ Standard 4.4 – Continuous improvement is based on systematic monitoring and evaluation.
Turbo
Assessment Mapping
Align every Assessment Item to a Unit of Competency or performance criteria with drag and drop mapping.
Each Item can also be mapped to Elements and Performance Criteria of Units of Competency, allowing you to ensure consistent and compliant assessment alignment.
🔗 Supports:
Each Item can also be mapped to Elements and Performance Criteria of Units of Competency, allowing you to ensure consistent and compliant assessment alignment.
🔗 Supports:
- Ensure alignment between assessment tasks and training product requirements
✅ Standard 1.3 – The assessment system is consistent with the training product and ensures assessment is valid, current and appropriate.
✅ Standard 1.4 – Assessment evidence must be valid and sufficient, demonstrating that students meet all required skills and knowledge. - Demonstrate validity and coverage across all unit elements, performance criteria, and assessment requirements
✅ Standard 1.3 – Mapping shows how each component of the training product is addressed.
✅ Standard 1.4 – Enables assessors to make justified judgements based on mapped evidence aligned to the rules of evidence. - Support assessor consistency and transparency in decision-making
✅ Standard 1.4 – Assessment is reliable; mapping supports consistent interpretation and application of evidence criteria across assessors. - Provide a strong foundation for validation and continuous improvement
✅ Standard 1.5 – Mapped tools make it easier to trace and sample evidence for validation purposes. - Mitigate risks of using generic, non-contextualised, or incomplete assessment tools
✅ Standard 1.3 – Helps RTOs avoid the known risk of relying on “cookie-cutter” or off-the-shelf tools that don’t meet training product requirements.
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Turbo
Agreements
Simplify the signing process
aXcelerate’s Agreements feature streamlines the creation, management, and tracking of training-related contracts — from enrolment terms and employer agreements to placement documentation.
With digital signing, templated workflows, and audit trails, Agreements ensure that obligations are clearly communicated and securely recorded.
This supports RTOs in maintaining transparency, accountability, and compliance, while reducing manual paperwork and processing time.
🔗 Supports:
With digital signing, templated workflows, and audit trails, Agreements ensure that obligations are clearly communicated and securely recorded.
This supports RTOs in maintaining transparency, accountability, and compliance, while reducing manual paperwork and processing time.
🔗 Supports:
- Maintain clear, documented arrangements with third parties and work placement hosts
✅ Standard 1.8 – Facilities, resources and equipment (including those provided by third parties) must be fit-for-purpose, accessible and safe.
✅ Standard 1.1 – Work-integrated learning environments must support students to develop required skills and knowledge. - Ensure audit-ready documentation with version control and digital storage
✅ Standard 2.1 & 1.3 – Accurate recordkeeping ensures that students, assessors, and third parties are operating under current, agreed terms.
✅ Standard 4.4 – Automatically storing signed PDFs in the contact or student portfolio provides an evidentiary trail for audits and internal reviews.
Since moving to Agreements, everything is streamlined: we can track statuses, trigger workflows, and have documents saved automatically to learner profiles. Signing is faster, cleaner, and more professional. The time it’s saved across the team is significant.
Chris Tandy, National Operations Manager
NextEd Group
Turbo
Work-Based Learning
Complete on-the-job training management
Let your learners capture evidence in a digital logbook, and gain complete oversight over your organisation’s on-the-job training programs.
A completely digitised experience: With responsive applications built for mobile, tablet, and PC, everyone has the tools they need at their fingertips
Capture authentic evidence: Create a digital body of evidence that becomes a beautiful skills portfolio to help graduates land a job
Gather data to improve your training: See how your students are applying course skills to real-world situations to then further refine your training
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Make it scalable: Reduce the manual process associated with managing on-the-job training to create a program that grows with your business
🔗 Supports:
- Plan, manage and monitor structured work placements
✅ Standard 1.1 – Training that includes work-integrated learning must ensure students gain necessary skills and knowledge in authentic environments.
✅ Standard 1.3 – Assessment systems must consider placement conditions to ensure tasks are appropriate and evidence is valid.
✅ Standard 1.8 – Placement facilities and equipment must be safe, sufficient and reflect current industry practice. - Facilitate communication between RTOs, students, and host supervisors
✅ Standard 1.2 – Industry input is crucial for validating workplace relevance; WBL facilitates two-way communication with placement hosts.
Work-Based Learning has freed up so much time for our trainers. For anybody else who's considering taking their paper-based system online, it's easy!
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Custom Reports
Create, customise and run reports with aXcelerate. Save custom reports, share dashboards with your team, and turn your data into decisions.
🔗 Supports:
🔗 Supports:
- Track enrolment and completion trends by qualification or unit
✅ Standard 1.3 – Monitor how many students are enrolled and completing training to evaluate the effectiveness of your assessment system over time. - Report on assessment completions and participation
✅ Standard 1.4 – Identify which assessments are completed, in progress, or overdue to ensure fair and timely assessment practices are upheld across delivery cohorts. - Monitor trainer delivery activity and upcoming assessment obligations
✅ Standard 1.3 & 1.5 – View which trainers delivered which classes, when, and track their upcoming sessions to support validation planning and ensure consistent assessment practices. - Connect data with workflow automation
✅ Standard 1.4 – Saved reports can trigger automated follow-up communications or internal actions when thresholds are met (e.g. overdue assessments), ensuring consistent system monitoring.
Standard 2
VET Student Support
Learner Onboarding
Streamline enrolments. Increase conversions. Deliver a great learner experience.
Long enrolment forms drive learners away, but cutting key compliance questions isn’t an option.
Learner Onboarding lets you capture essential details upfront and gather additional information after enrolment, so you can keep enrolments moving without overwhelming learners.
The result? More completed enrolments, a smoother experience, and compliance confidence – all in your control.
🔗 Supports:
Learner Onboarding lets you capture essential details upfront and gather additional information after enrolment, so you can keep enrolments moving without overwhelming learners.
The result? More completed enrolments, a smoother experience, and compliance confidence – all in your control.
🔗 Supports:
- Ensure students receive and acknowledge information, policies and procedures before commencement
✅ Standard 2.1 – Students must be informed about training product details, fees, support services, third-party involvement, and licensing requirements.
✅ Standard 2.2 – Students must be advised whether the training product is suitable for their needs based on their existing skills and experience. - Enable early identification of students who may be at risk
✅ Standard 2.3 – Onboarding data can be used to identify students needing additional support or adjustments.
Learner Onboarding just got better
Since launching Learner Onboarding, we’ve listened to your feedback and made key improvements to improve your experience:
- Add clickable links: Easily direct learners to policies or resources within your forms.
- Take payments during onboarding: Learners can now pay invoices as part of their onboarding form.
- Coming soon: Edit published forms. In-progress learners will auto-transfer to the most up-to-date Onboarding form.
Learner Onboarding has significantly streamlined our processes by efficiently capturing all AVETMISS requirements upon entry into the Learner Portal. This feature has minimised manual data entry for our RTO to virtually zero.
Matthew Bremner, CEO
Accredited First Aid Courses
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Learner Portal
The aXcelerate Learner Portal gives students a central, online hub for everything they need. Link key resources, from course details and responsibilities to academic and wellbeing support information.
🔗 Supports:
🔗 Supports:
- Provide learners with clear, accessible information about their training and assessment
✅ Standard 2.1 – Ensures students can access accurate, up-to-date information about course progress, assessment requirements, and support services. - Improve communication and visibility across the learner journey
✅ Standard 2.3 – Supports access to trainers and student support staff via messaging within the Learner Portal. - Give students a single place to engage with their entire learning journey
✅ Standard 2.3 – Course structure, due dates, resources, feedback and support are all in one place—helping students stay organised and engaged.
✅ Standard 2.1 – Keeps key information accessible throughout the course, not just at enrolment. - Allow students to submit feedback or complaints via the portal
✅ Standard 2.7 – Students can lodge general or course-specific feedback and complaints. Track these as quality improvement tasks with linked status, priority, owner, related Standard, and resolution.
Turbo
Learner Help Requests
Turn hindsight into foresight with Learner Help Requests
Learner Help Requests allow learners to receive support from your organisation directly from the Learner Portal and the Learner App. This centralised solution simplifies communication, reduces staff burden, and facilitates easy auditing and analysis.
Plus, stay tuned for our new AI Learner Support Agent.
🔗 Supports:
Plus, stay tuned for our new AI Learner Support Agent.
🔗 Supports:
- Enable students to request support or raise issues in a timely and accessible way
✅ Standard 2.3 – Ensures VET students have reasonable access to training support services, including the ability to request help directly through the Learner Portal. - Route requests to the appropriate team member for fast, effective follow-up
✅ Standard 2.3 – aXcelerate allows requests to be automatically or manually assigned to relevant trainers, assessors, admin staff or support officers. - Track response time and communication history for accountability and service quality
✅ Standard 2.3 – RTOs can monitor how quickly support is provided and ensure students are receiving timely responses to their queries or concerns.
✅ Standard 4.4 – Help Request data can be used as part of continuous improvement and compliance monitoring to identify recurring support issues or gaps.
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Resource Library
aXcelerate’s Resource Library gives students and trainers centralised access to up-to-date, version-controlled documents.
🔗 Supports:
🔗 Supports:
- Ensure currency and access of essential training and support information
✅ Standard 2.1 – The Resource Library provides a central location to store course guides, assessment policies, support documents, handbooks, procedural information and more. - Empower trainers with direct access to current tools for delivery and assessment
✅ Standard 2.3 – Trainers can retrieve the latest versions of learning resources, assessment tools, TAS documents, and procedural guides – enabling them to confidently and accurately deliver training. - Use tagging and version control to link documents to specific SRTO 2025 standards
✅ Standard 2.1 – Documents can be tagged by Standard (e.g. “SRTO 2025 – 2.1”), creating a direct and auditable link between policies/resources and compliance requirements. - Maintain records with full version control
✅ Standard 4.4 – Each document update is tracked, ensuring only current versions are in circulation and historical versions can be referenced if needed.
Workflow Automation
Automate learner and staff communications, like reminders and support prompts, for timely, consistent messaging.
🔗 Supports:
🔗 Supports:
- Automate repetitive compliance actions and learner communications
✅ Standard 2.1 – Automatically send key onboarding emails, policy acknowledgements, and induction materials.
✅ Standard 2.3 – Trigger support-related communications to ensure students receive timely support.
Standard 3
VET Workforce
Trainer Competency Matrix
Track, view and update your trainers' competencies.
🔗 Supports:
🔗 Supports:
- Provide an efficient way to track qualifications, PD and gaps across the whole training team
✅ Standard 3.1 – Helps identify whether you have sufficient staff with the right mix of credentials and industry skills to deliver your scope of registration. - Ensure trainers and assessors are appropriately credentialled and mapped to the units they deliver
✅ Standard 3.2 – The matrix provides a clear mapping between each trainer’s credentials and the training products they deliver and assess. - Maintain up-to-date evidence of industry currency and trainer development
✅ Standard 3.3 – The matrix supports documentation of each trainer’s current industry experience, professional development, and engagement activities.
Trainer Evidence
Empower your trainers to manage and update their evidence directly through the Trainer Portal.
🔗 Supports:
🔗 Supports:
- Document industry currency activities and engagement
✅ Standard 3.3 – Allows trainers to log and evidence activities that maintain current industry knowledge (e.g. work placements, conferences, consultation, subscriptions, or formal learning). - Log professional development (PD) undertaken to maintain and improve training and assessment practice
✅ Standard 3.2 – Trainers can record PD such as internal workshops, VET forums, coaching, mentoring, or formal qualifications.
✅ Standard 3.1 – Managers can use this data to plan and evaluate workforce capability and ensure PD is continuous and relevant to current job roles. - Support audit readiness with clear evidence records
✅ Standard 3.1 – Workforce evidence can be used to assess coverage across the scope of registration and identify any skill or qualification gaps. - Automate notifications for expiring qualifications, PD, and industry currency
✅ Standard 3.1 & 3.2 – aXcelerate automatically notifies trainers when evidence items are nearing expiry.
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Standard 4
Governance
Goals/Quality Register
The Quality Register allows you to create, view, categorise and update your current goals, tasks and quality improvement activities.
🔗 Supports:
🔗 Supports:
- Track continuous improvement activities, from identification to resolution
✅ Standard 4.4 – RTOs must undertake systematic monitoring and evaluation to inform improvements. The Quality Register allows you to log, assign, and monitor continuous improvement actions across all areas of operations. - Assign responsibility and timelines to ensure follow-through
✅ Standard 4.1 – Supports a culture of accountability by allowing you to assign specific improvement items to staff or teams, with deadlines and priority levels.
✅ Standard 4.2 – Clarifies who is responsible for decisions and follow-up – reinforcing well-defined roles and responsibilities in managing quality outcomes. - Link improvement actions to specific Outcome Standards or regulatory requirements
✅ Standard 4.4 – Each entry can be tagged with relevant Standards (e.g. “SRTO 2025 – 1.3”) or compliance categories, supporting structured monitoring and evidence-based decision-making.→ During audit or review, this allows you to show not only what was improved, but why, how, and what it aligned to. - Log goals and quality actions arising from student feedback, complaints, validation, or audits
✅ Standard 2.7 / 2.8 – Complaints and appeals outcomes can be tracked in the register to ensure they result in system improvements.
✅ Standard 1.5 – Validation outcomes are documented and tracked until resolved, supporting assessment quality assurance. - Enable executive visibility and reporting for governance and oversight
✅ Standard 4.1 – Governing persons can monitor active and resolved quality items across all areas of the RTO in one place, providing data to support informed decision-making and risk mitigation.
✅ Standard 4.3 – Goals and register items can be used as part of risk management and strategic planning processes.
Surveys
aXcelerate enables you to send AQTF Learner Engagement and AQTF Employer Satisfaction (LE/ES) surveys to eligible students and employer contacts.
🔗 Supports:
🔗 Supports:
- Use survey data for risk identification and self-assurance
✅ Standard 4.3 – Negative feedback or emerging themes from survey results can be used to identify risks to student wellbeing, course quality, or staff performance. - Collect feedback from students, employers, and staff
✅ Standard 4.4 – Survey results can inform quality actions and be linked directly to the Quality Register for follow-up and continuous improvement.
✅ Standard 2.7 – Enables students to provide feedback through automated post-enrolment or post-assessment surveys. - Link survey feedback directly to improvement actions
✅ Standard 4.4 – Feedback trends can be analysed and linked to actions within the Quality Register, ensuring continuous improvement is based on real learner and industry data.
Turbo
System Fields
System Fields empowers RTOs to enforce robust data governance, ensuring that access to sensitive information is appropriately controlled and aligned with organisational roles and responsibilities.
🔗 Supports:
🔗 Supports:
- Control visibility and editability of contact fields across user roles
✅ Standard 4.2 – Allows RTOs to define which users can view or update specific contact fields, ensuring that staff operate within their designated responsibilities.
✅ Standard 4.1 – Role-specific configurations support clear delineation of duties, enhancing governance structures. - Restrict sensitive data access to authorised personnel only
✅ Standard 4.4 – By setting fields to 'Restricted' or 'Off', RTOs can safeguard personal and sensitive information, ensuring data integrity and privacy. - Set role-specific field configurations for granular control
✅ Standard 4.2 – Enables tailored access settings for different user roles (e.g., Administrator, Trainer, Supervisor), supporting precise control over data interactions.
What's New & What's Next
coming soon
New Client Portal
Put your clients in control –and take the pressure off your team
Your corporate clients expect more: real-time visibility into learner progression, the ability to self-manage enrolments and on-demand access to certificates and outcomes.
Empower your corporate clients with the tools they’ve been asking for – and give your team room to grow.
With the new Client Portal, your clients will be able to:
Empower your corporate clients with the tools they’ve been asking for – and give your team room to grow.
With the new Client Portal, your clients will be able to:
- Track learner progress
- Instantly download certificates – no requests or delays
- Enrol learners into workshops and classes
Want to be an early user and help us shape this feature? Let us know below.
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New Navigation
As aXcelerate continues to grow, so does our feature set. Our old horizontal navigation was simply running out of space.
That’s why we’ve redesigned the way you navigate aXcelerate:
That’s why we’ve redesigned the way you navigate aXcelerate:
To give you faster access to what matters
To simplify the layout so it’s easier to use and learn
To create a flexible platform that supports everything coming next
Find your way, straight away
Simpler, more intuitive layout with enough space for every feature
Quick search – Hit Ctrl+K (or Cmd+K on Mac) to instantly search menus and contacts
AI Help – Built-in guidance for everyday tasks, right where you need it
+ New button – Create contacts, workshops, classes, reports, and more from a single menu
I’m really enjoying the new system – it’s intuitive and easy to use. The ‘+New’ menu item is a great addition. It took a bit of time to get used to the new placement of the Search shortcut menu, but it’s now second nature. The AI feature has been a standout enhancement.
Jenny McFarlane, RTO Manager
Response Group International
open beta
aXcelerate App
Confident delivery, wherever assessment happens
The new aXcelerate App is here – and it’s built to move with you.
Now in open beta, our next-generation mobile app brings a sleek new interface and the features you’ve been waiting for – including our newly released Offline Assessments.
Whether you're on a mine site, in a regional town, or facing patchy reception, training doesn’t have to stop. With Offline Assessment delivery, you can:
Now in open beta, our next-generation mobile app brings a sleek new interface and the features you’ve been waiting for – including our newly released Offline Assessments.
Whether you're on a mine site, in a regional town, or facing patchy reception, training doesn’t have to stop. With Offline Assessment delivery, you can:
- Download workshops, classes, and assessments in advance
- Access and deliver them without an internet connection
- Sync everything seamlessly once you're back online
coming soon
Sneak peek: Calendar in the aXcelerate App
One of the most-used features in aXcelerate is getting a powerful new home – providing more visibility and flow in everyone's day-to-day.
Coming soon to the aXcelerate App:
Coming soon to the aXcelerate App:
A full list view of upcoming workshop sessions, student activities, placement visits and events
Details at a glance: time, date, location, and event name
Quickly jump into the related session or object
Start using the aXcelerate App today
The aXcelerate App unifies and enhances the features of the Legacy Trainer App and Supervisor App into one modern, easy-to-use experience.
Built with your feedback, we've focused on delivering the functionality that matters most to your team on the go.
The aXcelerate App is in Open Beta.
Built with your feedback, we've focused on delivering the functionality that matters most to your team on the go.
The aXcelerate App is in Open Beta.
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coming soon
AI Learner Support Agent
Supercharge your Learner Help Requests
Meet Alex – your learners’ new AI Support Agent, coming soon to Learner Help Requests.
The AI Support Agent will use your own resources within aXcelerate to provide fast, contextual support for common queries from learners – freeing up your admins and trainers.
The AI Support Agent will use your own resources within aXcelerate to provide fast, contextual support for common queries from learners – freeing up your admins and trainers.
- Fast, accurate responses for learners
- Reduced admin workload
- Contextual answers based on your content
- Trainer visibility through response transcripts
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Auto-Issuing Certificates
Manual certificate issuing slowing your team down? You can now completely automate the final step of the student journey.
With Auto-Issuing Certificates, certificates are generated and sent the moment your learners meet completion criteria.
Get Started with Auto-Issuing CertificatesWith Auto-Issuing Certificates, certificates are generated and sent the moment your learners meet completion criteria.
The Auto-Issuing Certificates feature in aXcelerate has been a great inclusion to an already brilliant product. With strict compliance and easy to configure settings, this feature has almost replaced a full-time staff member in our RTO.
Nick Holden, General Manager
Livcor
auto-issuing certificates
Manage more learners with less effort
Save hours of manual admin
Certify faster, without compromising compliance
Aligns with your existing rules – certificates are only issued when all your set requirements are met
Customise per course – full control where it counts
Combine with alumni workflows for re-engagement after expiry
Learners receive their certificates with no delays, no chasing, just fast, professional recognition
We have implemented the Auto Issuing feature to support our induction and professional development programs. This enhancement has streamlined administrative workflows, reduced manual processing, enabling us to deliver more timely and efficient responses to our learners.
Jacqui Byala, RTO Compliance Coordinator
Royal Life Saving Society WA
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Webinar: What's New & Coming Soon
Join our Product team on 16 July at 10:00 am AEST to learn more about what's new and coming soon to your aXcelerate system.
Want to upgrade to access Turbo features?
Let our team give you a closer look at the benefits of Turbo for your business.
“aXcelerate is an amazing LMS and I'd recommend it to anyone looking for a superior LMS system. ”
Nicole Eady, Drug Testing Institute
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