End of year reporting can be a tricky and stressful time for RTOs. An entire year’s worth of data has to be submitted to NCVER, which is no small task. Hours are spent reviewing errors and submitting to the AVS validation tool, over and over until your patience hangs by a thread.
Thankfully, we’ve set up this handy guide to help make NCVER reporting a breeze.
Before starting, we suggest that you use our NCVER integration. If you’re yet to set this up, here’s some instructions.
This guide is a straightforward step-by-step process, if you’re looking for something that has more details, check out our General AVETMISS Reporting help guide.
Firstly, you can use our pre-validation tool to validate your data. This will identify errors to be fixed.
Once your report is error-free, you can validate your data with NCVER itself, using our NCVER integration.
Once you’ve confirmed there’s no errors after using our pre-validation and NCVER validation tools, you’re ready to submit the data to NCVER.
Submission to NCVER is due by 28th February 2020.
Stuck on errors? Here’s some common errors that come up, and how to fix them.
For more info on AVETMISS errors, refer to our Troubleshooting AVETMISS Report Errors guide.
Nominal Hours must not be blank (NAT00060 - Subject)
Blank/Unverified USI (NAT00080 - Client)
Address Street Name or Address postal delivery box must be populated (NAT00085 - Client Postal Details)
Fill in both the primary postal address and street address in full
Activity End Date has elapsed (NAT000120 - Training Activity)
This means the end date of the unit has passed, review the students training plan and update the end date as required
Activity Start Date must not be in the past for not-started outcomes (NAT000120 - Training Activity)
The start date of the unit needs to be updated to reflect a future date. Or, if the unit has commenced, change this to a continuing outcome
Outcome NYA (90) is no longer valid (NAT000120 - Training Activity)
NYA is no longer supported this should be changed to reflect NYS (85).
This can be done in bulk per class via the ‘Bulk Actions’ tool.
Interim outcome CA is not valid within the collection year for end of year submissions (NAT000120 - Training Activity)
This error refers to the unit end date.
When the unit outcome is listed as CA and we are submitting an ‘End of Year’ collection, the end date must be in the following year.
Only one record is permitted for subject identifier (NAT000120 - Training Activity)
This error will occur if a student has the same unit reported twice, regardless of the result. e.g.
BSBADM301 - Competent
BSBADM301 - Credit Transfer
Only one instance of the unit should be reported.
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