What is CRICOS?

According to ASQUA, in Australia, training providers must be approved for registration on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS) before they can teach overseas students. 'Overseas students’ are people who hold a student visa issued by the Australian Government. CRICOS lists all Australian education providers that are approved to teach overseas students and the courses that they offer.

What are the essential features needed for a CRICOS organisation?

When searching for the right system to use within your CRICOS registered organisation, you will need more than just the basics. We have listed the essential CRICOS features you should be getting from your current or future student management system. It's time to look at future-proofing your CRICOS registered training provider..

CRICOS Essentials

Every feature you need to be a successful CIRCOS provider.

aXcelerate CRICOS student management

Online Application & Course Management

  • Students and agents can complete all required student information as well as upload key documents such as passports and visas during a seamless online application process
  • Allocate the correct tuition and one-off fees for each enrolment and incorporate into a payment plan
  • Pre-designed, dynamic templates such as a Letters of Offer, Confirmations of Enrolment and attendance or progress warning letters that you can edit yourself at any time!
  • Manage CRICOS and ELICOS rolling enrolments
  • Enable your trainers to mark attendance from the palm of their hand
aXcelerate CRICOS financing

Financial Management

  • Customisable Payment Plans or a 3rd party provider such as Debitsuccess or Ezypay to manage your student’s payment plans - charge students for their tuition and one-off fees
  • Automatically generate payment plan invoices to students upon due date
  • Export your financial data to 3rd party apps such as Xero, MYOB or Quickbooks
  • Track and reconcile both manual, online, and agent commission payments quickly and easily
  • Manage all your student’s financial data within one system
aXcelerate CRICOS student experience

The Student Experience

  • Easily find, access and manage learning, assessments and resources students need for their enrolled courses
  • Launch eLearning content linked to students enrolled courses and units
  • Students can undertake online assessments and get instant feedback on their results
  • Students can access their calendar of scheduled face-to-face training sessions
  • View up to date progress throughout the course as well as their attendance
  • Easily update profile details


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Automated CRICOS compliance

  • Automatically send warning emails to students below customised progress or attendance thresholds
  • Automate SMS reminders to students with pending or overdue assessments
  • Auto-generate surveys for all completed students and maximise student engagement and compliance
  • Automatically send notifications to students where key documents such as a VISA might be expiring
  • Send automated reminder emails to administrators or key users for policy documents to review, quality assurance tasks to be completed or follow ups to be made
  • Automatically send scheduled reports to your trainers on student course and unit progression, fee status and attendance
  • Automatically generate business performance reports for your financial personnel
aXcelerate CRICOS student management
aXcelerate CRICOS reporting

Flexible Reporting

  • Become your own Report Guru by creating, customising and saving unlimited reports on all areas of your business
  • NCVER integration for AVETMISS errors and warnings.
  • Create default user dashboards with the key reporting data and notifications trainers need to perform their role effectively
  • Easily generate your compliant payments report for upload to PRISMS
  • Automatically deliver agent sales/commission reports directly to the inbox of your finance staff or external agents for commission tracking
aXcelerate CRICOS agent portal

Agent Support

  • Allow your Agents to have access to self-service applications via their own portal
  • Using their own Report Builder, Agents can track student progress and commission payments