All the tools to grow your RTO
And power your training
Students and Courses
Capture all of the crucial data you need when enrolling learners into to your courses, with an easy-to-use and intuitive system. Instantly search any student, trainer, employee, or manager from the system navigation and view rich profile details. Quickly add and update qualifications to your scope using a smart web-link to the training.gov.au database, ensuring your course data is up-to-date. Design your accredited and non-accredited training for scale with course-types, package rules, and finance models.
Proactively stay on top of compliance requirements with features designed to store and filter required compliance data. Generate and verify student USIs from directly within the system, quickly set up and apply funding identifiers, and easily capture all required AVETMISS data during the enrolment process. Run powerful and filterable AVETMISS data reports and instantly address data validation error warnings as you go.
Power through ESOS-compliance with a suite of features designed to optimise information capture and reporting for overseas students. Track attendance and course progress and use the power of aXcelerate’s workflow automation to automatically notify administrators as well as students when attendance/progress is below your pre-set threshold. Report and filter on multiple CRICOS-specific fields, like Total Minutes/Hours Attended, Number of Sessions Attended, and Max Absent Sessions for 80% Attendance. Enable your Agents to manage their student prospects and input pending student course enrolments directly into aXcelerate.
*Optional Paid Feature
Create eLearning courses and modules using a popular authoring tool such as Articulate Storyline or Adobe Captivate. You can then publish your eLearning content to either SCORM or the new Experience API format to upload into aXcelerate. Link your eLearning content and quizzes to related units of competency to create blended learning. Leverage your learning content by incorporating eLearning components before and after your face-to-face course elements. Meet your volume of learning compliance requirement by offering your students a more flexible way to study.
*Optional Paid Feature
Marvel at the ease of enrolling and invoicing students or employers, managing government contracts and employer contributions, and processing VET Student Loans or CRICOS-related finances. Process all invoices, payments received, credit notes, refunds, and statements from a single area with powerful search options. Streamline your financial management processes by easily exporting data between aXcelerate and Xero, MYOB Online, MYOB Account Right, MYOB Exo or Quickbooks. Save time on duplicated tasks by scheduling synchronisation data with Xero using secure web authentication.*
*Finance Exports (Xero, MYOB, QB) is an optional Paid Feature
Generate reports simultaneously in three different formats: data table, print format or chart/graph to get an understanding of how your organisation is tracking across key metrics. Filter your data using a vast range of intuitive options to get to the information you need quickly, whether it’s learner, class, finance, attendance or assessment-related. Create your own custom report in minutes and save it for later or share with other users. Use the ‘save as’ function to create new versions of the same report. Save your report as a ‘Chart’ type to display in your custom management dashboard. Drill down from your dashboard charts to view your detailed data in report formats.
Create rich, on-brand templates to handle all outbound communication, finance management and training correspondence from your business. Easily style your templates with the WYSIWYG editor and prepare for high-use with standard, manual, and custom merge-field input for dynamic content. Build deeper with full HTML editing for precision content. Connect templates to automated workflows for low-touch, high-volume company correspondence and notifications.
Get a bird’s-eye-view of your training organisation with a monthly view of all standard events and short courses, powered by our revolutionary UI – featuring smart layout and auto-colour coding. Quickly add, update, or delete any event directly from your calendar without ever leaving the page, using smart click-and-drag features. Instant search both system users and contacts to quickly add guests to your event. Create a wide range of calendar custom views to efficiently switch between your most commonly used calendars. For example – ‘Trainers delivering First Aid weekly view’ ‘Quality Meetings for the month’ ‘Rooms/venues for today’ ‘David Smith’s onsite visits’
Create a wide range of either standalone or Workshop-related surveys and evaluations, with results automatically delivered to the Trainer Portal. Deploy customer satisfaction, market research, internal service quality, or employee opinion questionnaires with ease. Standardise your research methodology with smart Survey Questions which can be applied across multiple surveys types and versions. Automatically email survey links to learners based on preset events or course enrolment status to get a clear picture of client satisfaction with your service delivery.
View and update follow-up tasks and marketing opportunities associated with prospects, clients, students, suppliers, trainers or other contacts. Forecast sales opportunities including probability, delivery date and opportunity value by sales representative or agent to better manage anticipated revenues. Push your pipeline forwards with powerful list views of individual or organisation-wide opportunities, clever linkages between sales representatives and enrolments, and quick product-purchase invoicing.
Configure the Quality Management function in aXcelerate to enable you to capture, track the status and report on both your proactive (Goals) and reactive (Complaints/Feedback) quality improvement activities. Link your quality activities to the related RTO Standards 2015 to demonstrate a systematic approach to continuous improvement and quality management. Filter your quality tasks by client organisation, user/trainer, student, status and more. Easily deploy the in-built AQTF Learner Engagement and Employer Satisfaction surveys to take the worry out of this crucial aspect of RTO compliance.
Get smart about your training and compliance-related resources with the intuitive Resources Library, featuring smart version-control, user-update logging, and resource permission management. Relate your files or URL-based resources to the relevant RTO Standards 2015 to make it easier to track and update resources based on your specified review periods. Deploy and control access to resources via the various aXcelerate portals depending on the user type: student, trainer or administrator. Keep resources up to date with automated notifications of resources due for review.
Move your data automatically between aXcelerate and popular financial, eLearning, CRM, ERP or other applications using the Web Services API. Interact with a rich array of aXcelerate field data relating to contacts and courses to grow your management of the student lifecycle. Auto-process the payment for an online booking through eWay or SqID Payments to ease high-enrolment stretches. Join the next wave of smart business by linking and automating your online business systems.
*Optional Paid Feature
Turn your business into a forward-looking, development-focused organisation with managed learning and training for employees. Deploy learner profiling based on organisational roles and associated skill groups. Use your online Learner Portal for employees to access and enter a range of learning activities. Let your managers easily access their direct reports on learning activities, handle email approval processes for employee self-enrolments, and design professional development plans.
*Optional Paid Feature
Give learners the tools to easily submit assessment pieces and a powerful dashboard view of all their courses, including assessments due. Make your assessor marking and feedback instantly accessible to students, as well as updated course progress views. Automatically notify students of their results with pre-built email workflow templates to save time. Give your trainers access to a powerful dashboard view of all submitted assessments, with easy marking and comments fields for rapid response back to students. Your corporate clients will also love the ability to view the status of all their employee’s learning as well as add new students, search for courses and enrol and pay for their employee’s to attend your courses.
Explode your RTO’s productivity with best-of-breed workflow automation tools. Stay in constant contact with your learners and clients by setting conditions to auto-send notifications, confirmations and other communications. Create and save custom reports which can be scheduled to run on a recurring basis to execute automated emails or SMS messages to system users, trainers, students or employers. Schedule payment plan invoices to be sent once a week, once a day, or at whatever interval your business needs. Ensure your administrators and trainers get tasks done with recurring course and student-related tasks coupled with automated email reminders.
*Optional Paid Feature